2025 Federal Payroll Calendar

The 2025 federal payroll calendar offers a complete overview of federal worker pay dates for the upcoming 12 months. This text presents an in depth evaluation of the calendar, highlighting key dates and essential modifications from earlier years. Whether or not you are a federal worker seeking to plan your funds or an employer liable for payroll processing, this text will present invaluable data and insights.

The calendar options 26 pay intervals in 2025, with every pay interval overlaying a two-week interval. Federal staff will obtain their pay on a bi-weekly foundation, with pay dates falling on Wednesdays. The primary pay date of 2025 is January 8, and the ultimate pay date is December 31. Notably, there are two pay dates that fall on holidays, particularly, Juneteenth (June 19) and Independence Day (July 4). In these cases, federal staff will obtain their pay on the previous enterprise day.

In comparison with the 2024 federal payroll calendar, there aren’t any vital modifications within the 2025 calendar. The pay dates stay constant, and there aren’t any extra holidays or modifications to the pay schedule. This consistency offers stability and predictability for federal staff and payroll professionals alike. By understanding the pay dates and any potential changes, people can guarantee well timed and correct payroll processing, in addition to plan their monetary obligations and budgets accordingly all year long.

Key Dates for Federal Staff in 2025

2025 Federal Payroll Schedule

Federal staff are paid on a biweekly schedule, with paydays falling on Wednesdays. In 2025, there can be 26 pay intervals, with the primary payday on January eighth and the final payday on December thirty first. The desk beneath offers an in depth breakdown of the 2025 federal payroll schedule:

Pay Interval	Payday
1	January 8
2	January 22
3	February 5
4	February 19
5	March 5
6	March 19
7	April 2
8	April 16
9	April 30
10	Might 14
11	Might 28
12	June 11
13	June 25
14	July 9
15	July 23
16	August 6
17	August 20
18	September 3
19	September 17
20	October 1
21	October 15
22	October 29
23	November 12
24	November 26
25	December 10
26	December 31

Pay Intervals and Direct Deposit Schedule

Federal staff are paid on a biweekly schedule, with 26 pay intervals in a calendar 12 months. The pay intervals start on a Sunday and finish on a Saturday, apart from the final pay interval of the 12 months, which begins on December twenty sixth and ends on December thirty first.

Direct Deposit Schedule

Federal staff who’ve elected to obtain their pay by direct deposit may have their pay deposited into their financial institution accounts on the Wednesday following the top of the pay interval. For instance, the pay for the pay interval that ends on Might thirteenth, 2025, can be deposited into worker financial institution accounts on Might seventeenth, 2025.

The next desk offers an in depth schedule of the 2025 federal payroll pay intervals and direct deposit dates:

Pay Interval Finish Date	Direct Deposit Date
March fifteenth, 2025	March twenty second, 2025
March twenty ninth, 2025	April fifth, 2025
April twelfth, 2025	April nineteenth, 2025
April twenty sixth, 2025	Might third, 2025
Might tenth, 2025	Might seventeenth, 2025
Might twenty fourth, 2025	Might thirty first, 2025
June seventh, 2025	June 14th, 2025
June twenty first, 2025	June twenty eighth, 2025
July fifth, 2025	July twelfth, 2025
July nineteenth, 2025	July twenty sixth, 2025
August 2nd, 2025	August ninth, 2025
August sixteenth, 2025	August twenty third, 2025
August thirtieth, 2025	September sixth, 2025
September thirteenth, 2025	September twentieth, 2025
September twenty seventh, 2025	October 4th, 2025
October eleventh, 2025	October 18th, 2025
October twenty fifth, 2025	November 1st, 2025
November eighth, 2025	November fifteenth, 2025
November twenty second, 2025	November twenty ninth, 2025
December sixth, 2025	December thirteenth, 2025
December twentieth, 2025	December twenty seventh, 2025
December thirty first, 2025	January third, 2026

Vacation Observances for Federal Staff

Federal staff are entitled to paid day without work for sure holidays. These holidays are established by regulation and are sometimes noticed on a Monday or Friday to create a three-day weekend. In 2025, federal staff may have the next holidays:

New Yr’s Day	Thursday, January 1
Martin Luther King Jr. Day	Monday, January 20
Washington’s Birthday	Monday, February 17
Memorial Day	Monday, Might 26
Juneteenth Nationwide Independence Day	Friday, June 20
Independence Day	Friday, July 4
Labor Day	Monday, September 1
Columbus Day	Monday, October 13
Veterans Day	Tuesday, November 11
Thanksgiving Day	Thursday, November 27
Christmas Day	Thursday, December 25

Along with these federal holidays, some states and localities have their very own holidays which can be noticed by state and native authorities staff.

Depart Accrual and Utilization

Annual Depart Accrual

Federal staff accrue annual go away (trip time) on the price of 4 hours (1/2 day) or 8 hours (1 day) per pay interval, relying on their size of service. Annual go away accrues no matter whether or not the worker works the total pay interval.

Sick Depart Accrual

Staff earn sick go away on the price of 4 hours per pay interval (13 days per 12 months). Sick go away is used for sickness, harm, appointments, or household emergencies. It doesn’t carry over from 12 months to 12 months until the worker has unused go away on the finish of the 12 months.

Further Depart Accruals

Some staff could also be eligible for extra varieties of go away, comparable to parental go away or army go away. Most of these go away have particular accrual and utilization pointers.

Depart Utilization

Staff can request to make use of go away by submitting a go away request kind. Depart is authorised on the discretion of the supervisor. Staff should plan their go away prematurely and supply enough discover to permit for scheduling changes.

Restrictions on Depart Utilization

There are specific restrictions on when staff can use go away. For instance, staff could not take go away during times of excessive workload or when their absence would create a hardship for the company. Moreover, staff could not take go away to have interaction in outdoors employment or actions that battle with their duties.

Depart Sort	Accrual Fee
Annual Depart	4 hours per pay interval (1/2 day) or 8 hours per pay interval (1 day)
Sick Depart	4 hours per pay interval (13 days per 12 months)

Retirement Contributions

Federal staff have the choice to contribute to their retirement accounts by means of the Thrift Financial savings Plan (TSP). The TSP is an outlined contribution plan that gives quite a lot of funding choices. Staff can select to contribute pre-tax or post-tax {dollars} to their TSP account. Pre-tax contributions cut back your present taxable earnings, whereas post-tax contributions are made with after-tax {dollars}. The utmost quantity that staff can contribute to their TSP account in 2023 is $22,500. Staff who’re age 50 or older could make catch-up contributions of as much as $7,500.

TSP Funding Choices

The TSP presents quite a lot of funding choices, together with:

C Fund (Frequent Inventory Index Fund)
S Fund (Small Cap Inventory Index Fund)
I Fund (Worldwide Inventory Index Fund)
G Fund (Authorities Securities Funding Fund)
F Fund (Fastened Earnings Index Funding Fund)

C Fund

The C Fund is a inventory index fund that invests in large-cap U.S. shares.

S Fund

The S Fund is a inventory index fund that invests in small-cap U.S. shares.

I Fund

The I Fund is a inventory index fund that invests in worldwide shares.

G Fund

The G Fund is a authorities securities funding fund that invests in short-term U.S. Treasury securities.

F Fund

The F Fund is a hard and fast earnings index funding fund that invests in a broad vary of mounted earnings securities.

Fund	Expense Ratio
C Fund	0.045%
S Fund	0.045%
I Fund	0.045%
G Fund	0.015%
F Fund	0.045%

Tax Withholding and Estimated Tax Funds

Federal Earnings Tax Withholding

The federal authorities withholds earnings tax out of your paycheck based mostly in your earnings and withholding allowances. You’ll be able to regulate your withholding allowances by finishing Type W-4, Worker’s Withholding Certificates.

Estimated Tax Funds

Self-employed people and people with vital non-wage earnings could have to make estimated tax funds. Estimated taxes are due quarterly on April 15, June 15, September 15, and January 15 of the next 12 months.

Tax Due Dates for Employers

Employers are liable for submitting and paying payroll taxes, together with withholding taxes and FICA taxes. The due dates for payroll tax funds depend upon the scale of the enterprise and the quantity of taxes owed.

Tax Yr

The federal tax 12 months runs from January 1 to December 31. Tax returns are sometimes due on April 15, however this date can change if it falls on a vacation or weekend.

Tax Submitting

People can file their tax returns electronically, by mail, or by means of a tax preparer. The IRS web site offers directions and sources for submitting taxes.

Tax Refunds and Owed Taxes

When you have overpaid your taxes, you’ll obtain a refund from the IRS. For those who owe taxes, you can be required to pay the stability due by the tax deadline.

New Payroll Deductions and Advantages

Versatile Spending Accounts (FSAs)

FSAs permit staff to put aside pre-tax {dollars} for certified medical, dental, imaginative and prescient, and transportation bills. The 2025 restrict for well being FSAs is $3,050, whereas the restrict for dependent care FSAs is $5,000.

Well being Financial savings Accounts (HSAs)

HSAs are much like FSAs, however they’re solely out there to people with high-deductible well being plans (HDHPs). The 2025 contribution limits are $3,850 for people and $7,750 for households.

Retirement Financial savings Plans

Staff can contribute pre-tax {dollars} to their retirement accounts, together with 401(okay)s and IRAs. The 2025 contribution limits for 401(okay)s are $22,500 for people and $63,500 for many who are age 50 or older. The IRA contribution restrict for 2025 is $6,500, with a further $1,000 catch-up contribution for many who are age 50 or older.

Worker Help Applications (EAPs)

EAPs present confidential counseling and help companies to staff and their households. These companies can embrace psychological well being counseling, monetary planning, and authorized help.

Wellness Applications

Many employers provide wellness applications to advertise wholesome existence amongst their staff. These applications could embrace well being screenings, health workshops, and vitamin counseling.

Paid Parental Depart

In 2025, some employers can be required to supply paid parental go away to their staff. The small print of this regulation are nonetheless being finalized, however it’s anticipated to supply as much as 12 weeks of paid go away for brand spanking new mother and father.

Scholar Mortgage Compensation Help

Some employers provide pupil mortgage reimbursement help applications to assist their staff repay their pupil loans. These applications could present matching contributions or mortgage reimbursement help as a part of an worker’s compensation bundle.

Particular Pay Provisions for Sure Staff

Sure staff are entitled to particular pay provisions beneath the federal payroll calendar. These provisions embrace:

Additional time Pay

Staff who work greater than 80 hours in a biweekly pay interval are entitled to time beyond regulation pay at a price of 1 and one-half instances their common price of pay.

Vacation Pay

Sure staff are entitled to paid go away for federal holidays. These staff embrace:

Full-time staff with a minimum of 12 months of service
Half-time staff with a minimum of 1,040 hours of service within the earlier 12 months
Non permanent staff with a minimum of 120 days of service within the earlier 12 months

Sunday Premium Pay

Sure staff who’re required to work on Sundays are entitled to premium pay at a price of 1 and one-half instances their common price of pay.

Evening Differential Pay

Sure staff who’re required to work at evening are entitled to differential pay at a price of 10% of their common price of pay.

Hazard Pay

Sure staff who’re uncovered to hazardous working situations are entitled to hazard pay at a price of as much as 25% of their common price of pay.

Shift Differential Pay

Sure staff who’re required to work on non-standard shifts are entitled to differential pay at a price of 10% of their common price of pay.

Coaching Pay

Sure staff who’re required to attend coaching are entitled to pay at their common price of pay.

Digital Payroll Entry and Safety Measures

Staff can entry their pay stubs and different payroll data electronically by means of the Worker Self-Service (ESS) portal. To entry ESS, staff will want their Worker Identification Quantity (EIN) and a password. Passwords should be a minimum of 9 characters lengthy and should include a minimum of one higher case letter, one decrease case letter, one quantity, and one particular character (!@#$%^&*). Staff should change their passwords each 90 days.

Password Reset Procedures

If an worker forgets their password, they’ll reset it by clicking on the “Forgot Password” hyperlink on the ESS login web page. Staff can be prompted to enter their EIN and reply two safety questions. As soon as the safety questions have been answered accurately, the worker will have the ability to create a brand new password.

Safety Measures

The ESS portal is protected by plenty of safety measures to make sure the confidentiality and integrity of worker payroll data. These measures embrace:

Encryption of all transmitted information
Two-factor authentication
Common safety audits

As well as, staff are liable for taking steps to guard their very own passwords and private data. Staff shouldn’t share their passwords with anybody and ought to be cautious about clicking on hyperlinks in emails or textual content messages that they don’t acknowledge.

Troubleshooting

If you’re having hassle accessing the ESS portal or if in case you have any questions on payroll safety, please contact the HR division at [email protected]

Safety Measure	Description
Encryption	All information transmitted to and from the ESS portal is encrypted utilizing 256-bit SSL encryption. This ensures that the info can’t be intercepted and skim by unauthorized people.
Two-factor authentication	Two-factor authentication is a safety measure that requires customers to supply two totally different types of identification when logging into the ESS portal. This makes it harder for unauthorized people to entry worker payroll data.
Common safety audits	The ESS portal is commonly audited by unbiased safety specialists to make sure that it’s safe and compliant with all relevant safety requirements.

Updates to the 2025 Federal Payroll Calendar

The Workplace of Personnel Administration (OPM) has launched the 2025 federal payroll calendar, which incorporates the next key updates:

New Yr’s Day (January 1) and Juneteenth (June 19) can be noticed as federal holidays.
Inauguration Day (January 20) can be noticed as a vacation for workers within the Washington, D.C., metropolitan space.
The pay schedule for 2025 has been adjusted to replicate the brand new holidays.

Sources for Human Sources Professionals

The next sources can be found to human sources professionals to help them in managing the 2025 federal payroll calendar:

OPM’s web site: https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/payroll-calendars/
The Federal Register: https://www.federalregister.gov/companies/office-of-personnel-management
The Common Companies Administration (GSA): https://www.gsa.gov/

10. Key Dates for Human Sources Professionals

The next desk offers key dates that human sources professionals ought to pay attention to for the 2025 federal payroll calendar:

Date	Occasion
January 1	New Yr’s Day (federal vacation)
January 20	Inauguration Day (federal vacation for workers within the Washington, D.C., metropolitan space)
March 31	Finish of the primary pay interval of 2025
June 19	Juneteenth (federal vacation)
September 1	Labor Day (federal vacation)
November 11	Veterans Day (federal vacation)
November 27	Thanksgiving Day (federal vacation)
December 25	Christmas Day (federal vacation)